For seaborne export transportation, when the transaction is concluded on CIF or CFR terms, and the seller arranges the transportation, the working procedures are as follows:
1. Review the shipping terms in the letter of credit: In order to make the shipment work smoothly, after receiving the letter of credit, the relevant shipping terms in the certificate must be reviewed, such as the shipping period, the settlement period, the port of shipment, the port of destination, and whether it can be transshipped Or shipping in batches and whether to specify the shipping company, ship name, ship registration and class, etc. Some certificates require various certificates, such as route certificates, ship registration certificates, etc. For these terms and regulations, I should follow our policies, International practice, whether the requirements are reasonable and whether they can be met, etc. to consider accepting or proposing changes.
2. Inventory preparation and inspection: According to the provisions of the export transaction contract and the letter of credit regarding the variety, specifications, quantity, packaging, etc., the export goods should be prepared on time, quality and quantity, and the application report should be made. Inspection and certification work. Refrigerated cargo should be cooled down to ensure that it meets the specified temperature requirements during shipment. In China, all commodities listed in the “category table” prescribed by the commodity inspection agency and the commodities issued by the commodity inspection agency according to the letter of credit and trade contract must be filled out in the “export inspection application” to apply for commodity inspection before export declaration. Some export commodities need to be weighed, and some require animal and plant quarantine or sanitary and safety inspections, which must be completed in advance to obtain a qualified inspection certificate. Make preparations before shipment, and the cargo certificates are complete, and you can handle the consignment work.
3. Consignment booking: After preparing the export consignment note, you can go through the entrusted booking procedure with the freight forwarder. The freight forwarder shall make bookings with the shipping company or its agent in time after sorting and sorting according to the route according to the specific requirements of the cargo owner. The cargo owner can also book a booking directly with the shipping company or its agent. When the shipping company or its agent signs out the loading order and the booking is completed, it means that the transport contract between the shipper and the carrier has been concluded.
4. Insurance: After the cargo is booked, if it is the seller ’s insurance, it can go through the insurance procedures for cargo transportation insurance. The insurance amount is usually insured at the CIF price of the invoice (the bonus amount is based on the agreement between the buyer and the seller, and if not agreed, generally 10% is insured).
Fifth, the cargo concentration port area: When the ship's arrival port loading plan is determined, in accordance with the port area purchase notice and within the prescribed period, the shipper will complete the collection and shipping procedures, and the export goods will be shipped to the port area for concentration in time, waiting for shipment To clear the batch, the number of pieces, and the mark. Special attention should be paid to maintain close contact with the port area, shipping companies and related transportation companies or railways, and complete the purchase on time to prevent the work from being disconnected and affecting the progress of the shipment.
6. Customs declaration: After the goods are concentrated in the port area, the prepared customs declaration form for export goods together with the packing list, invoice, packing list, commodity inspection certificate, export contract, foreign exchange verification form and other relevant documents shall be exported to the customs. Customs officers shall pass the inspection and release before shipment.
VII. Shipment: Before loading, the tallyman collects the loading and receipts of the goods released by the customs on behalf of the ship. After sorting, according to the stowage plan and manifest, the goods will be received and shipped in batches. . During the loading process, the freight forwarder entrusted by the shipper should be supervised by someone on site to keep track of the loading schedule and deal with the temporary problems. After the loading is completed, the tally team leader must sign the receipt with the ship's chief mate and deliver it to the shipper. If the tallyman finds that a certain batch is defective or poorly packaged, he will endorse it on the receipt and sign it by the chief officer to determine the responsibility of both parties. But as a shipper, you should try not to endorse it on the receipt to obtain a clean bill of lading.
8. After the shipment is completed, the shipper, in addition to issuing the shipping notice to the consignee, can exchange the shipping bill of lading with the shipping company or its agent on the basis of the receipt, and the transportation will come to an end.
IX. Formulation and settlement of foreign exchange: After the settlement of the exchange settlement document stipulated in the contract or letter of credit is prepared, within the effective period of negotiation negotiated in the contract or letter of credit, the bank shall submit a bill to the bank and go through the foreign exchange settlement procedure.